We may collect personal information about you (such as name, email address, Social Security number, or other unique identifier) only if you specifically and knowingly provide it to us. We will use your information to process requests for certain services or information. Many types of IRS records are available through routine procedures designed to facilitate and streamline access. No Freedom of Information Act (FOIA) request is required for these records.
The former employee cannot access the old files in the email or on their laptop from their previous position at the IRS, even if those files are archived with their SEID. The IRS requires encouraging participation in appropriate groups, such as the Federal Privacy Council (FPC), the International Association of Privacy Professionals (IAPP), etc. This law defines return information as any information that the IRS has about a tax return or information, a liability, or a possible liability under Title 26. Be sure to use only secure Wi-Fi networks when working at your designated workplace (approved remote working place or approved accommodation) and comply with this guide to protect taxpayer privacy and safeguard confidential information. If an IRS organization wishes to consider using a new social media platform, it must submit an authorization form for the use of new media for approval by the IRS Social Media Governance Council, along with a social media PCLIA.
The PGLD must approve all purchases of cloud computing services that include SBU data (including personally identifiable and tax information) through the Privacy and Civil Liberties Impact Assessment (PCLIA) process (required by the ELC). Where IRS organizations meet with external parties to plan or make presentations or for procurement issues. Staff should restrict access, inspection, and disclosure of SBU data to others who need to know the information. Work with system owners to eliminate unnecessary access, collection, viewing, sharing, transfer, retention, and use of SSNs in tax and personnel systems.
Collect, maintain, use or disseminate any records of personally identifiable information in a way that ensures that such action has a necessary and legal purpose. The IRS will not tolerate unauthorized IRS personnel exploring sensitive information, including personally identifiable information. This policy makes it clear that only people who need to know can access SBU data (including personal and tax identification information) in shared units, with strict access and controls. IRS staff must store all SBU data (including personal identification and tax information) in containers in unsecure areas during off-duty hours.
If necessary, use a container provided by the taxpayer, but replace it (for example, with grilles and padlocks) so that the taxpayer cannot access the container.